Executive & Personal Assistant to the Founder
Location: Bluffdale, Utah
Schedule: Full-time, primarily in person
Company: JessaKae
About the Role
JessaKae is looking for an exceptionally organized, proactive, and trustworthy Executive & Personal Assistant to support our founder in both her professional and personal life.
This person will help manage the many moving pieces that come with leading a growing fashion brand while also balancing family, travel, appointments, and day-to-day personal responsibilities. The ideal candidate is warm, capable, highly discreet, and naturally thinks ahead. You should enjoy creating order, solving problems, and making someone’s life run more smoothly without needing constant direction.
No two days will look exactly the same. This role is best suited for someone who is flexible, resourceful, calm under pressure, and willing to help wherever needed.
Key Responsibilities
Executive Support
Manage and organize the founder’s calendar, meetings, appointments, and daily priorities
Coordinate schedules with team members, vendors, business partners, and outside contacts
Prepare the founder for meetings by gathering information, organizing materials, and communicating important details
Track follow-ups, deadlines, commitments, and action items to ensure nothing falls through the cracks
Help manage email, messages, and general correspondence as needed
Assist with travel planning, including flights, accommodations, transportation, reservations, and detailed itineraries
Support company events, photoshoots, launches, meetings, and special projects
Take notes during meetings and help communicate next steps to the appropriate team members
Help protect the founder’s time by organizing requests and identifying what needs her direct attention
Handle confidential business and personal information with complete discretion
Personal Support
Coordinate personal appointments, reservations, errands, and household-related tasks
Assist with family scheduling and help keep track of school activities, children’s appointments, and important dates
Help plan personal and family travel
Coordinate gifts, returns, purchases, and special occasions
Research and book services, activities, restaurants, appointments, and other personal needs
Run occasional local errands and pick up items as needed
Help organize personal projects, documents, schedules, and ongoing to-do lists
Communicate with household service providers and other personal contacts when requested
Anticipate upcoming needs and help the founder stay ahead of both personal and professional responsibilities
What We’re Looking For
Highly organized, dependable, and detail-oriented
Proactive and able to anticipate needs without waiting to be asked
Excellent written and verbal communication skills
Comfortable managing both business and personal responsibilities
Strong judgment and the ability to handle sensitive information confidentially
Flexible and willing to adjust when priorities or schedules change
Resourceful, solutions-oriented, and confident figuring things out independently
Comfortable working closely with a founder in a fast-moving, creative environment
Able to manage multiple priorities while maintaining a calm and positive attitude
Tech-savvy and comfortable learning new systems and tools
Valid driver’s license and reliable transportation
Previous experience as an executive assistant, personal assistant, office manager, or similar role is preferred
The Right Fit
The right person for this role genuinely enjoys helping others and feels satisfaction from bringing structure to a busy life. You notice the small details, remember what matters, and follow through without being reminded. You understand when to take initiative, when to ask questions, and when something needs to remain completely private.
Because this position will support both business and personal matters, trust, discretion, and compatibility are extremely important. We are looking for someone who can become a reliable, long-term extension of the founder and help make her days feel more organized, intentional, and manageable.